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Transition Plan

With the Government starting to push cities harder toward becoming ADA compliant I’m seeing more cities requiring Transition Statements with the work they are asking CASp Inspectors to do. So I just wanted to take a little time to actually explain a little about them since I think the definition of them is a little confusing.

Now a Transition Statement is a little difficult to summarize in one sentence, but I’ll do my best to make it as short as possible. A Transition Statement reminds me of the outline format for writing an essay-in that it quickly explains how your information will be set up (Thesis Statement, Body that brings the 3 or more points back to the Thesis, and Conclusion that sums it all up), that’s what a transition statement is, basically.

A Transition Statement, that when completed will be something that the public can access and see, so it is something that the final concluded works will be going into.

This website breaks everything down so well and if I lose you please check it out, it was very helpful when I was trying to learn what to do.

http://www.documents.dgs.ca.gov/dsa/pubs/5phases_accesscompliance.pdf

Along with this is the ADA’s break down of how to do a self-evaluation and transition plan:

http://www.ada.gov/taman2.html#II-8.0000

—you may have to scroll down to Section II-8.2000 Self-evaluation

 

Here is a basic outline of what the Transition Statement I created looks like:

A.     Introduction

1.      Summary

a.)      Federal Accessibility Requirements

b.)      Title II Requirements

c.)      Purpose of the Self-Evaluation

d.)     Purpose of the Transition Plan

e.)      State of California Five Phases of Access Compliance

(1)       PHASE I: COMMITMENT Agency Head or Department Director demonstrates a commitment to Access Compliance.

(2)       PHASE II: SELF-EVALUATION Complete Self-Evaluation and develop Transition Plan to identify and resolve accessibility issues.

(3)       PHASE III: TRANSITION Prepare budget and correction plan to submit to Department of Finance (DOF) for approval.

(4)       PHASE IV: IMPLEMENTATION Implement all items in the Self-Evaluation and remove structural noncompliance items of the Transition Plan.

(5)       PHASE V: ONGOING SUPPORT Continue involvement and resolution of all problems and issues related to ADA. Provide periodic assessment related to the proper maintenance of all access features

B.     Self-Assessment

1.      Introduction

2.      Findings

a.)      Building A

b.)      Building B

c.)      Building C

d.)      Building etc.

C.     Transition Plan

1.      Facilities

a.)      Barrier Removal Priorities

b.)      Prioritizing Access

c.)      Priorities for Barrier Removal within Facilities

(1)       Building A

(2)       Building B

(3)       Building C

(4)       Building etc.

d.)      Transition Plan for Facilities-Includes Budget

(1)       Building A

(2)       Building B

(3)       Building C

(4)       Building etc.

e.)      Phasing Schedule for Facilities

C.     Implementation

D.     Pedestrian Rights-of-Way (PROW)

1.      Surveys of Existing PROW Conditions

2.      Pedestrian Rights-of-Way Prioritization

3.      Time Period for Pedestrian Rights-of-Way Improvements

4.      PROW Construction Details

5.      Accessibility during construction

6.      Street or Sidewalk Closure

7.      On-Street Accessible Parking

8.      Citizen Request Process

 

Now I created a table that included the priority for barrier removal/findings (violations)/ and budget and I followed how our reports are set up. I don’t believe there is an issue with how the information is presented just as long as it is all covered.

 

Violations:Building A Pg. Ref., Item Number Code Reference Comments:Recommendations: Priority(1-4) Implementation date:
Interior / Exterior
Site Arrival-Example Section:In the report given to the city from the CASp Cost Estimate:  $000.00 for all items in this group – Sometimes the CASp can give you this number, sometimes the architect who will be fixing the issue will have to give you an estimate- but that number isn’t the real budget-> that has to be finalized and decided by the city’s governing bodies.
Violation found: Example:Accessible Route Pg. ,Item # in the report Code Reference for violation given by the CASp Summary or comments on violation found-  Example:Cross Slope / Curb Ramp violations-At least one accessible route shall be provided within the boundary of the site. 1-High Priority4-Lower Priority CASp can give priority for the most major violations A date the city picks to work on issue
Violation found Item Name Pg. ,Item # Code # Findings: 1
Name of Section Section: Cost Estimate:  $000.00
Violation found Item Name Pg. ,Item # Code # Findings: 1
Violation found Item Name Pg. ,Item # Code # Findings: 2
Name of Section Section: Cost Estimate: $000.00
Violation found Item Name Pg. ,Item # Code # Findings: 3
Violation found Item Name Pg. ,Item # Code # Findings: 4
Name of Section Section: Cost Estimate: $000.00
Violation found Item Name Pg. ,Item # Code # Findings: 4
Violation found Item Name Pg. ,Item # Code # Findings: 3

 

Something easy to follow and read right? And that’s what you need, simple is better-much better. See how the “Transition Plan” is a very small part in the whole report?- I think that’s why has so many people are confused, I included an outline for the whole report that their selected ADA Coordinator will be creating (this is not the Accessibility Specialist) but the city’s selected coordinator.

You may be saying, “So how did we get to this part” and you may be feeling a little lost, but don’t fret! I got you. So you are a part of the city council and they pick you (you lucky ADA Coordinator you) to start getting the ball rolling with helping get the city up to ADA compliance. What you need: A list of all the buildings they are going to want to be compliant (any building that has access to the public), they may even give you the sidewalks too. Now you have those addresses and buildings to go out and find CASp inspectors to get bids. A list of all the CASps in the U.S. are listed on dgs.ca.gov – Division of the State Architect Department of General Services – https://www.apps.dgs.ca.gov/casp/casp_certified_list.aspx . All CASps have to be certified by the state this list gives you names, phone numbers, possible emails, their Cert#, when their license expires, if they do inspections, and what county(s) they work in-not everyone has that listed.

So you find a CASp, maybe a couple, now what. Now the inspections, depending on how many facilities you have to look at, this may take a few weeks. You will want extra copies of the reports so you can have enough for the council to go over and review together when you are creating a budget-this is why I would find a CASp who has enough construction management experience to give you more accurate cost estimates-that will help you get a budget plan together much more quickly. So you coordinate times to meet with your CASp so they can do the inspections and you receive your reports. Technically it will be your job to write up the Transition Plan, but it’s possible you may find a CASp who can help, that’s how we came about doing ours (you could always hire us and we would do a lot of the work for you).

When you are given the reports and see all the violations found, you come up with a self-evaluation, develop your transition plan, establish timelines, and be sure to keep records for at least 3 years. You have the information in a more easily understandable format-scroll back up to the table, and now you gather with the council to figure out the hard stuff. When you discuss budget and a timeline, you will need to prepare a real budget plan to be submitted to the Department of Finance for approval. So you talk, the CASp has already discussed the most important things to correct and you’re sure that everything is covered.

Then you go on to the Implementation phase. As things are completed and worked on you will have to be sure that the architect is signing off and things are getting documented of getting worked on. During this phase you will keep updating your transition plan with dates or work and completion dates.

When all that is said and done, probably looking into a few years down the road you finally hit Phase 5!!! Congratulations, you’ve made it this far! This is when you have a final report done showing access compliance. And when you are given a passing grade, you only have to worry about maintenance and quality control.

If you have any questions feel free to email us, we will be happy to help!

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